Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info
 

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

 Responsibilities
 Within the delegated authority, the Special Assistant will provide the Assistant Secretary-General (ASG) of the Office of Central Support Services (OCSS), Department of Management with primary and substantive support related to his/her executive direction and management of support services in the areas of procurement, facilities management, travel and transportation, commercial activities, investment management and business continuity activities. The incumbent responsibilities will include the following: Advising and assisting the ASG/OCSS in planning, policy making and implementation of the various work programmes administered by his/her Office, formulating policy recommendations, reviewing all correspondence and relevant official documents highlighting pertinent information and those requiring attention or appropriate action and ensuring follow-up, where required. Drafting, reviewing and coordinating inputs for the Secretary-General’s reports relevant to the activities of OCSS, and producing briefing and relevant materials for the ASG/OCSS to support the ASG/OCSS at meetings with the Advisory Committee on Administrative and Budgetary Questions, the Fifth Committee, the General Assembly, the High Level Committee on Management (HLCM), the HLCM-Procurement Network, the Investments Committee, and other external and internal bodies. Review of minutes and recommendations of the Headquarters Committee on Contracts, audit and investigation reports and other correspondences for approval by the ASG/OCSS and coordinating inputs within OCSS, as and when necessary. Managing the daily work of the Office of ASG/OCSS, which include establishing priorities of the Office; representing OCSS in working groups, task forces and staff/management advisory groups requiring overall coordination of OCSS; supervising the staff of the Office of ASG/OCSS. The incumbent is also responsible for maintaining liaison with the Office of Under-Secretary-General for Management, the Office of Assistant Secretary-General of Programme, Planning, Budget and Accounts, the Office of Assistant Secretary-General of Human Resources Management, the Office of Executive Director of Capital Master Plan and the Executive Office of the Department of Management in matters relating to staffing and budget; providing recommendations on a wide range of programmatic issues. 

 Competencies
 - Professionalism: Knowledge of UN policies, Staff Regulations and Rules, Financial Regulations and Rules, other directives, which include the Secretary-General's Bulletins, Administrative Instructions and administrative guidelines and manuals in the areas of programme planning and budgeting, human resources management, procurement, facilities management, travel and transportation, commercial, investment management and business continuity activities. Ability to provide the ASG/OCSS with effective and proactive support and perform extensive advisory and monitoring functions. Ability to develop OCSS work plan, monitor and coordinate progress of its implementation within OCSS. - Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments. Adjusts priorities as required. Monitors and adjusts plans and actions as necessary. Allocates appropriate amount of time and resources for completing work. Uses time efficiently. - Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. - Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits inputs by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. - Leadership: Serves as a role model that other people want to follow. Empower others to translate vision into results. Is proactive in developing strategies to accomplish objectives. Establishes and maintains relationships with a broad range of people to understand needs and gain support. Anticipates and resolves conflicts by pursuing mutually agreeable solutions. Drives for change and improvement; does not accept the status quo. Shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspective and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. - Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.


 QUALIFICATIONS 

 Education
 Advanced university degree in Public or Business Administration, Management or related field. A first level university degree in combination with qualifying experience in administration and management in international organizations may be accepted in lieu of the advanced university degree. 

 Work Experience
 At least ten (10) years of professional and progressively responsible experience in administration and management. Experience in dealing with the intergovernmental, legislative and oversight bodies of the United Nations as well as the United Nations policies, regulations and rules is required. Experience supporting a senior manager in the performance of the full range of his/her responsibilities is desirable. 

 Languages
 English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Working knowledge of French is highly desirable. 

 Other Skills
 Proficiency in the use of MS Office applications (Word, Excel and Power Point) and Lotus Notes is required. Proficiency in the use of Integrated Management Information System (IMIS) and Galaxy is desirable. 

 
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8).English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment. 
 
 THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
 
 PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
 
 

 How to apply 
 
 

 All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark. 
 
 Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary. 

 To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password. 
 
 

 After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.
 
 

 In completing the PHP, please note that all fields marked with an asterisk must be completed.
 
 

 UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.

E-mail: staffing@un.org, 

Fax: 1-917-367-0524
 

Please see the Frequently Asked Questions, if you encounter problems when applying.