Under general supervision and in compliance with section, bureau, division and department plans, policies and procedures, and the Code of Iowa, this position assists in implementing the State Archives and Records Program (SARP) by assisting state agencies in the transfer, storage, retrieval and destruction of state government records in accord with the State of Iowa Records Management Manual. 


Fulfills agency requests for records retrieval and refile of records as well search for and duplication of ADC/FIP records. Implements established procedures to accurately retrieve and refile boxed records from SARP storage areas in response to requests from authorized state agency users; duplicates ADC/FIP records and redeemed warrants from microfilm as requested by state agencies. Utilizes two-wheel andfour wheel carts, pallet jacks, ladders, and work assist vehicle to perform work duties for retrieval and refile of boxed records. Operates photocopy, fax, and microfilm reader/printer machines to accomplish these tasks.Maintains confidentiality of information stored, retrieved, duplicated, or otherwise produced from records stored in the State Records Center and the State Archives.Interacts with staff from other agencies by phone, fax, email and in person to clarify agency requests and to disseminate SARP policies and procedures.


Transports boxed records between agencies and the State Records Center including visual and automated checking of records to make sure the correct records are transferred, placement and tracking of records as they are placed on permanent shelves in the State Records Center, and assuring proper labeling of records held in storage for state agencies. Utilizes two-wheel andfour wheel carts, pallet jacks, ladders, and work assist vehicle to perform work duties on loading and unloading record boxes fromthe truck at the agency dock locations and at the state record center warehouse that are being transferred in and out on a daily basis. 


Assists with destruction of state agency records in accord with the policies and procedures which the State Records Commission establishes.Physically removes boxes from shelves, checks and double checks the boxes against approved destruction lists, evaluates contents of boxes to remove non-recyclable materials, prepares the records for transport to state approved recycling vendor.


Searches in and accurately maintains databases using bar code scanners and keyboards. 


Performs other duties as assigned by the work unit, the division and the departmentsuch as services on the departmental employee team, special assignments related to National History Day events, and other division/department events.

 Minimum Qualifications No specific education or experience is required.For additional information, please click on this link to view the job description and minimum qualifications.

 Additional Qualifications 

 Post Close Date 03/01/2008

 To Apply: Submit a completed Iowa Department of Administrative Services - Human Resources Enterprise (DAS-HRE) application form by the closing date. To complete an electronic application form, click on Apply for Job Vacancy(s) button. You may also mail an application form to: Iowa Department of Administrative Services - Human Resources Enterprise, Hoover State Office Building, 1305 East Walnut, Des Moines, IA 50319-0150 or fax your application to (515) 281-7970.